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Calling for a show of hands in an in-person meeting is an easy, quick way to gauge the sentiment of the room. Just because all your meetings are online now doesn’t mean you can’t accomplish the same thing.

There are many ways to run a poll during a meeting on Microsoft Teams. We’ll walk you through a few different options from how to run a Microsoft Teams poll without ever leaving Microsoft Teams to sharing polls created on external polling websites.

Table of Contents

Ways to Poll Attendees in a Microsoft Teams Meeting

There are a few things to consider when deciding which method to use when running a poll in a Microsoft Teams meeting.

Should the content of the poll appear in the Teams chat panel?

Is it okay for attendees to be required to follow a link in order to respond to the poll?

Do you want the people you’re polling to be able to remain anonymous?

Should the results of the poll be instantly accessible to the participants?

We’ll take a look at a few different options and highlight the pros and cons of each.

Option One: Create a Quick Poll Using the Microsoft Forms App for Teams

If you’re already in a meeting, Microsoft Teams lets you create a poll on the fly. Follow the steps below to quickly create a poll and post it to the meeting chat.

First, select the Show Conversation icon to display the meeting chat panel.

Next, select the three dots at the bottom of the chat panel and choose Messaging extensions.

Search for Forms in the Find an app field.

Select Forms and select the Add button.

You’ll automatically be prompted to add a new poll. Add a question and response options.

If you want to share results automatically and/or keep responses anonymous, check those boxes.

Select the Save button. You’ll see a preview of your poll.

From there you can choose to either go back and Edit the poll or Send it to the meeting chat.

If you select Send, the poll will appear in the chat panel, and meeting attendees will be able to respond.

This method is great for creating a simple Microsoft Teams poll at the last minute. One downside is that if your meeting chat is particularly active, the poll could get lost in the chat panel as older messages scroll out of view.

Polly is another way you can add a poll to a Microsoft Teams meeting. Similar to Forms, Polly is a messaging extension you can add to a Teams meeting or chat. It has many features and options to choose from. You can poll a limited number of people for free, and you can upgrade your Polly account if you have needs beyond that.

Select the three dots at the bottom of the chat panel and choose Messaging extensions.

Search for Polly in the Find an app field.

Select the Polly app and then select the Add button to install Polly.

Choose a Polly type. There are several options like Question, Quiz, and Q&A. We’ll use the Question type.

When you’re ready, select the Send now button.

As you can see, Polly offers a lot of different features and settings, making it a great choice for running a poll during a Microsoft Teams meeting. You can also save your Microsoft Teams poll as a template, making it easier and faster to create polls in the future.

Select the Save button.

Choose between creating a new poll or a new quiz.

Add your question, answers, and poll settings. Once you’re ready, select the Save button.

To view the results of the poll, visit the Polls tab. You can choose to Export results. Results will be downloaded locally as an Excel worksheet.

During our testing of this method, we assumed we’d be able to log into chúng tôi and see the results of this Microsoft Teams poll. Oddly, that was not the case. Keep that in mind.

Our final suggestion for running a Microsoft Teams poll in a meeting is to create the poll using any of the various survey tools out there. You can post a link to your poll in the meeting chat. Survey Monkey, Google Forms, Strawpoll, and Mentimeter are some good options for creating polls.

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How To Use Microsoft Teams

What is Microsoft Teams?

Edgar Cervantes / Android Authority

Microsoft Teams is a productivity and collaboration tool that integrates into the larger Microsoft 365 platform. It has features for communicating with organizations, private chats with individuals and groups, video meetings and conferences, etc.

How to create a Team

Nick Fernandez / Android Authority

The first thing you need to do (unless you’re joining an existing team) is creating a team. Even if you are joining a company team, you may want to make another one to chat with groups of friends.

Open the Teams tab on the left-hand side.

Choose whether to Build a team from scratch or pull in contacts from an existing group or team.

Select privacy settings: Private, Public, or Org-wide.

Enter a name and description.

Once in the team, you’ll see the main team chat with a list of channels below. Channels are group chats around a single theme. You can also have private chats with individuals or groups.

Channels are great for sharing information with your entire team, but chats are the better option for quick questions to colleagues. They’re private, easy to keep organized, and much more likely to get a response than a channel post.

Here’s how to start a Microsoft Teams chat:

Open the Chat tab on the left-hand side.

Enter the person’s name and write your message.

Hit the send arrow.

Open the Calendar tab on the left-hand side.

Enter the details of your meeting.

You can also create a meeting from a channel, automatically inviting all channel members. If you’re having trouble finding a suitable time, you can check the scheduling assistant tab at the upper part of the screen to see the invitees’ schedules. You can create and share a Teams meeting link if you like.

Open the Calendar tab on the left-hand side.

Adjust your video and audio settings.

How to share your screen in a meeting

Ankit Banerjee / Android Authority

Sharing files in a Microsoft Teams channel is great, but you need to share your screen in a meeting if you want to run through it in person. Teams make it easy to do this. It even has built-in integration with PowerPoint for easy business presentations.

Select the screen, window, or document to share.

A red border appears around the content you’re actively sharing.

How to change your Teams meeting background

Ankit Banerjee / Android Authority

In the current era of telecommuting and working from home, it’s likely that your home office isn’t exactly the most professional environment. This is usually fine, but you might want something discreet for client meetings or video conferences with your boss. That’s where Microsoft Teams virtual backgrounds come in.

There are two ways to change your Teams meeting background: One with a simple blur or one with a background image. Both take just a few seconds to set up. Not all hardware supports this, so you may need to upgrade your camera if the option doesn’t appear.

You can change your background before or after a meeting starts, but the steps are pretty much the same:

Select Show background effects.

Choose a blurred background or virtual background image.

If you add your own image, make sure it’s sufficiently high quality, or it may look too blurry. For business use, you should also avoid using copyrighted photos or imagery.

FAQ

Yes, Teams is HIPAA and GDPR compliant, but administrators may need to take some extra steps. An Office 365 E5 business subscription includes access to the Office 365 Security & Compliance Center, which provides a host of tools for data management. Learn more here.

Yes, Teams has a few trivia games available as apps. A few popular options are Kahoot! and Quizlet. You can also play Pictionary using the whiteboard feature.

Yes. You can find both Debian (.deb) and Red Hat-based (.rpm) distributions on the official download page.

Yes, but you need to set it up in Outlook. Your Out of Office status will carry over to Teams, but your message will appear under your profile instead of an email reply.

Yes, Teams is a part of Microsoft 365 and is included in all subscription plans.

All Microsoft Teams meeting recordings are stored on OneDrive and SharePoint.

Review: Telyhd Business Edition: Run Meetings From Any Hdtv

In the not-so-distant past, fully-featured videoconferencing was merely a pipe dream for small businesses and startups. Services from the likes of Polycom and LifeSize can cost tens of thousands of dollars per month, which is well beyond the budget of most SMBs. Luckily—as Bob Dylan so aptly put it—the times they are a-changin’. Now, offerings such as Google Hangout deliver video chat completely for free. And for companies that need a more fleshed out—and yet still affordable—option, there’s the Tely Labs TelyHD, a $499 hardware solution that is a simple as it is feature-packed. (A more basic consumer model is available for $249.)

On the surface, the TelyHD looks like a hefty webcam with a sleek and simple design. The cylindrical unit measures about a foot long and a couple of inches in diameter; it fit right in attached to the top of our 50-inch HDTV. Two grille-covered speakers on either end provide more than adequate volume during calls. The back of the device features an SD card slot, a USB port, an Ethernet port, a Mini HDMI port, and a power input. The box also includes the necessary telyHD remote, a simple affair with a five-way control, a mute button, and an end call key. The Android-based interface has some quirks, but is relatively straightforward.

As evidenced by the simple design, setting up the telyHD could not be easier. All in all, it took us about 10 minutes to get the unit up and running—no computer required. Simply attach the the power cord to an outlet, connect the HDMI cable to any HD TV, follow the oncreen setup prompts and you’re good to go. Although it’s not necessary due to the camera’s built-in Wi-Fi, we’d also recommend using a direct Ethernet connection if your TV is close enough to your router (details on why below). In addition, the UI was confusing at times, with the main button not always taking us back to the main menu, an inconsistency that was a minor annoyance.

The TelyHD Business Edition includes a whole host of features. Namely, six parties in varying locations can join in on a video call, whereas most competitors only allow between two to four remote participants. That makes it a better solution than the close-up meetings that smaller webcams and consumer conferencing apps enable. And of course—like its consumer-centric brother—the system allows for desktop sharing and document collaboration. It also creates an Internet-connected TV, so you can browse the Web and share information with participants. In addition, it’s Skype-certified, so not only will it automatically import all of your contacts, but anyone using a Skype-enabled device can connect with you via your TelyHD. Finally, the system is built on the Android OS foundation, which leaves it open to potential updates and third-party development in the future.

We put the TelyHD to the test by conferencing in three contacts in total. The 720p HD video was apparent, with all participants showing up crisp and clear. One thing to be aware of, though, is your subjects’ lighting and distance from the camera , although this is a concern with any videoconferencing units we’ve used. The one notable issue we ran into was so-so audio with some dropouts when we depended on using the Wi-Fi connection. Switching to Ethernet seemed to solve the problem, and that is recommended.

At the end of the day, the TelyHD Business Edition is a solid solution for SMBs on a limited budget. Of course, it’s not going to cost just $500. For one, most offices will require more than one unit. Also, there is a $199 annual subscription fee that goes into effect after the first year. Still, given the ease of use, we think this a reasonable price to pay to keep your business moving.

How To Send An Urgent Message On Microsoft Teams

When you’re part of a big Organization in Microsoft Teams, it becomes a little difficult to keep track of all the important messages. Not only can you miss some crucial texts from your colleagues, but they can also skip out on some of your texts that needed immediate attention.

Thankfully, the application in focus — Microsoft Teams — has a setting that’ll make it almost impossible for you or your colleagues to miss an important text. So, without further ado, let’s see how you could mark a message as Urgent in Microsoft Teams.

Related: Turn Off Read Receipts for Privacy on Microsoft Teams

What happens when you mark a message as ‘Urgent’?

Microsoft Teams handles texting like any of the other clients on the market. When you send a message, the recipient — depending on their preferences — gets notified.

They can either choose to respond immediately and get it over with, or they can procrastinate and attend to it later. While the former isn’t necessarily an issue, the latter can get out of hand if the messages come in thick and fast.

For those nervy situations, it’s important to add something extra to your messages, and that’s where Urgent messages come in. When you mark a message as Urgent, Microsoft Teams notifies the recipient every two minutes for 20 straight minutes.

So, even if they miss your messages the first two times, they are unlikely to miss the next eight notifications.

Related: How to Send an Email Straight From Chat on Microsoft Teams

What does an ‘Important’ message mean?

Marking a message as ‘Important’ is sort of a more subtle way of calling someone’s attention. It’s not as intrusive as ‘Urgent’ messages, since it doesn’t come with extra notification. However, the visual aid it provides is more than sufficient.

When you mark a message as important, a red banner with the word “IMPORTANT!” gets added as a header to the message you’re preparing to send. In a sea of unimportant texts, the ominous “IMPORTANT!” banner is bound to stand out.

Related: How to Turn on Dark Mode in Microsoft Teams

Send Urgent message on Teams on PC

Now that you know what an Urgent message is and how it works, let’s take a look at bringing it to life. First, launch the Microsoft Teams application and log in with your username and password. Now, go to the ‘Chat’ tab and select a contact from the list. Alternatively, you could also create a new chat from scratch.

Now, at the bottom of your screen, under the text field, you’ll see an exclamation ‘!’ sign.

You’ll see a text box with the word “URGENT!” written at the top.

Here’s how an ‘Important’ text field looks on Microsoft Teams.

Related: How to Reduce Background Noise in Microsoft Teams

Send Urgent message on Teams on phone

Microsoft Teams’ mobile app is quite capable in its own right and allows you to carry out a bunch of tasks from the comfort of your smartphone.

To send an ‘Urgent’ message from the Teams mobile app, first, launch the app and log in with your username and password. Now, go to the ‘Chat’ tab and either pick an existing conversation or start a new one. Once you’ve entered a conversation tap on the ‘+’ button on the left-hand side of your screen.

This will open up a sub-menu, containing a bunch of options. Then, tap on ‘Priority.’

This is the area that contains the three priority options — ‘Standard,’ ‘Important,’ and ‘Urgent.’ Tap on ‘Urgent’ to notify the recipient every 2 minutes for 20 minutes straight.

Here’s how the message would look:

It’s not as ominous as an ‘Urgent’ message but does the trick just fine.

Simple Effective Ways To Fit Healthy During Office Hours

A lot of us dream of working from home and occasionally, there are always ways of shaping your world into the one that you desire. However, what about your physical health? That is an important factor when you are serious about your health.

A successful career is valuable to many peoples, everyone wants to succeed in their life but besides, it is important to keep a balance between official priorities within our jobs and lives. In a digital world, it can be particularly hard to distinguish the two.

Your work-life balance will be dependent on your career objectives, lifetime, and social or family obligations, and it is going to probably change over time.

Improved health and wellbeing

Greater productivity

The greater pleasure on Your Work

Stronger relationships

Improved private growth

Greater success in attaining goals

Spend some time reflecting current priorities on your professional and private life. Consider exactly what you want to do and what you would like to do. Contrary what many people think, it’s possible to keep a healthful routine even if you’re working in work from 9 to 5.

If you are investing too much energy and time into a single area of your own life, you will probably feel stressed, anxious, irritable and. If you are surrounding yourself with negative people then you can’t be able to exactly balance life. Try to get new friends, spend time with positive vibes then you will get to know more about the new things and also able to balance life.

Related: – The Best Things about Exercise for your Mental Health

It is hard to eat healthy when you’re surrounded by those who keep unhealthy snacks in their desks, and also you have little time to prepare a wholesome meal at home and bring it to it. Avoid desks where people keep sugary or salty snacks and proceed on a rest with those who stick to healthy snacks.

Most of the time, it’s not about what kinds of food you eat but how much food you eat. Keep in mind that you cannot eat the same portion you do when you’re at home. At work, you’ll simply sit and keep sitting for hours after you’ve eaten.

Sitting is not great for us, and that means you have to get the most out of your free time to make sure that you’re physically active. Whenever you can, get up try to walk at least along the hallway. Try to spend your lunch breaks walking find a partner for your walk. You always have the option to walk so after lunch pushes you for a walk.

When you wake up in the morning does stretching, your legs will not only allow you to burn calories but it will also refresh your brain and allow you to perspire. Another suggestion to get more physical liveliness is to park your car farther than the normal place, which will provide you 20 minutes of walking. Additionally, try using stairs rather than an elevator in the office.

Related: – This Home Weight Loss Routine is specially Designed for small Space

The space between your eyes and display needs to be at an arm’s length. You need to have the ability to read what is on the computer without squinting at the length. If you can’t read it, then only increase the font size.

The most frequent reason why many people feel drowsy or demotivated at about 3 o’clock is they are dehydrated. You need to drink at least 10 glasses of water during the day. If you feel that’ll forget to drink water, set an alarm that will go off every half an hour. It will let you hydrate and then return to work.

A lot of people experience a special type of stress, it happens when we get a lot of responsibility or when we handle too many tasks at the same time. We are being completely unaware of exactly what this type of behavior is doing to our mental and physical wellbeing — we feel tired, anxious, exhausted and our immune system is also upset So, you have to be able to recognize when enough is enough. Allowing yourself to quit doing something and going home since you will continue the next morning is perfectly okay. That way, you are committing yourself time to recuperate and refresh. Otherwise, you’re just going to make things worse in the long term.

Every job has its benefits and drawbacks. The problem starts when we don’t understand how to balance the two. When you start taking care of yourself in the office, the downsides will be a lot easier to deal with yourself.

Microsoft Teams Cannot Add Guest? Try These Solutions

Microsoft Teams cannot add guest? Try these solutions

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Microsoft Teams is a collaboration tool that can handle any challenge you throw at it

The platform allows users to add guests to channels and teams. Guest are persons outside your organization

If you can’t add new guests to Microsoft Teams, read this guide to learn why that happens and how to fix it. This guide is part of our Microsoft Teams troubleshooting hub

Visit our Microsoft Teams Hub for additional guides, as well as tips and tricks on how to become a MS Teams power user.

Microsoft Teams allows the admins to add guests to a team in the Teams client or from the admin center. However, some users have reported “Microsoft Teams cannot add guest” issue. This is also discussed in the Microsoft Community forum:

In Teams still that msg appears “we didn’t find any matches” if I enter an ‘outside organisation’ email address.

If you are also troubled by this problem, here are a couple of troubleshooting steps to resolve it.

Before trying any troubleshooting steps, make sure you have followed all the steps in the checklist below.

Make sure the guest access option at the Team org-wide level is turned on.

Make sure you have Configured Azure AD business-to-business settings.

Then go to Office 365 groups and configure it for guest access.

Also, configure Office 365 sharing.

Make sure you have verified sharing settings in SharePoint.

Make sure you enter the full email address of the guest user while granting access.

If the issue exists, you can add guest users to Microsoft Teams using PowerShell command. Here is how to do it.

Open PowerShell as admin.

Set-MsolCompanySettings -UsersPermissionToReadOtherUsersEnabled $True

Now try to add the guest user and check if the issue is resolved.

Windows PowerShell has stopped working? Follow the steps from this handy guide to solve the problem with ease.

At times, Microsoft Teams may face temporary latency for the guest changes.

Wait for a few minutes and then try to add the guest user again.

If the issue persists, try updating Microsoft Teams client.

Microsoft Teams will download and install any pending updates. The desktop client automatically checks for updates each time your login. However, you can manually check for any pending updates as well.

If you have any syncing problems in Microsoft Teams, take a look at this dedicated article and solve them easily.

Also, leave there any other questions or suggestions that you may have and we’ll be sure to check them out.

Go to your Microsoft Teams admin center

Turn on the option Allow guest access in Microsoft Teams

Tweak guest access capabilities in terms of calls, meetings and messaging.

What can Microsoft Teams guest users do?

Microsoft Teams guests can access existing team channels and chats and view files. Teams administrators can control what features guests can access as well as the areas where they don’t have access.

What limitations exist for Microsoft Teams guests?

By default, Microsoft Teams guests don’t have access to the following areas and information: the list of persons outside of Teams, information on the calendar and meetings, the organization chart, PSTN and OneDrive for Business. Guest cannot create teams, browser for a team or upload files in private chats.

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