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Over some time now, Google Docs has left its imprint as a considerable competitor to Microsoft Word. While it may not be as stocked with features as MS Word, it has a few things here and there that set it apart. Users who actively use Google Docs must be aware of the important role that its Toolbar plays. Some users, especially those who use Google Docs avidly, may notice that the Toolbar can sometimes go missing. Today, we will be showing our users how they can bring back the missing Menu Toolbar in Google Docs.

How to enable missing Menu Toolbar in Google Docs

It’s possible for you to not even notice that the Toolbar is gone if you don’t use Google Docs actively, but this can be a worrisome issue for those who do. Fortunately for those, most causes behind this issue involve mismanaged settings which can easily be reverted back.

Try enabling the Compact Controls

Use the keyboard shortcut

Edit your permissions settings

1] Try enabling the Compact Controls

The first thing you should try doing is enabling the Compact Controls. Now, these may not be available at everyone’s end and if that is the case with you too, then you are recommended to continue reading the article. Here’s how the Compact Controls can be enabled:

If the Compact Controls are absent at your end, you can try one of the other workarounds we’ve mentioned below.

2] Use the keyboard shortcut

It is possible that you might have mistakenly toggled the Toolbar off by the keyboard shortcut or the one available in the editing environment. Either way, in order to re-enable the Toolbar, use those shortcuts again.

The keyboard shortcut that hides the Toolbar in Google Docs is Ctrl + Shift + F, so pressing that back should do the job.

A third alternative for you is to press the Fn and Esc keys together. (With some users, simply pressing the Esc key has worked too.)

3] Edit your permissions settings

Till now, we’ve discussed what one can do when the Toolbar is missing, but it is also possible for some to come across a greyed-out toolbar in Google Docs. Greyed-out options conventionally mean that the user doesn’t have access to use it, and it means the same here. In such a case, you should request access to make edits in the document from the document’s owner. Follow the steps below to do so:

Open a Google Docs document on your computer. If you have only been granted permission to view the document, you will find an option on the top-right corner that says ‘Request Edit Access’. This will then open a box where you can write to the document’s owner and seek permission. Your request will then be passed on and you can be granted access to make use of the Toolbar.

On the other hand, if you are sharing a document and don’t want someone else to be on the receiving end of this issue, you should grant edit permissions to that particular person. You can get so done by doing the following:

In my personal opinion, it isn’t safe to set this up as the parameter, since it’s pretty common for a link to get misplaced, and thus your document’s privacy may be compromised. If you want to share the document with a particular person(s), you can create a group of known email IDs among which the document will have grants to make edits.

We hope that this guide was able to clarify what it is that causes the toolbar on Google Docs to disappear and how you can bring it back.

Read: How to add Citations and References in Google Docs.

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How To Indent The Second Line In Google Docs

Formatting can make or break any document. Depending on your audience, you might be required to include citations, sources, references, and a lot more. Indenting is a key method to properly format your document, especially when writing in MLA format. Google Docs is a free-to-use word processor that can be directly accessed from your browser. However, sometimes it can get difficult to find certain formatting options.

So, if you’re looking to indent the second line in Google Docs, then here’s how you can do that on your PC.

What is a hanging indent?

Hanging indent is the term for indenting the second line in a document. Many word processors have a dedicated hanging indent option to help automate the process. Google Docs is no different and offers a dedicated option to add a hanging indent to your document. You can use the ruler to manually create a hanging indent or use a line break if preferred.

How to indent the second line in Google Docs

Here’s how you can indent the second line in your document when using Google Docs.

On computer

When using the Google Docs web version on your computer, you can use the following methods to add a hanging indent to your document. Let’s get started.

Method 1: Using the Ruler tool

Here’s how you can use the Ruler tool to indent your document from the second line.

Open Google Docs in your browser and navigate to the concerned document. Now highlight the text from the second line that you wish to ident.

You will notice all the text moving to the right. But you will now have an additional indent marker for your first line in the ruler. Drag it to the left to create a hanging indent for the selected text.

And that’s how you can create an indent from your second line using the ruler in Google Docs.

Method 2: Using the native option

Google Docs also has a native feature to create hanging indents in your document. Here’s how you can use it on your PC.

Visit Google Docs in your browser and open the concerned document where you wish to create a hanging indent. Select the text you wish to indent.

Now select how far you want your text to be indented by adding a value manually. The default value 0.5 represents half an inch.

You will now have indented the selected text using the native option in Google Docs.

Method 3: Using a line break

The line break method to create hanging indent is a workaround rather than an actual method to create a hanging indent. We recommend using this method only if the above methods fail to produce the desired results. This is because the line break method will only indent the first line, which isn’t ideal if your second line is a paragraph.

Place your cursor at the desired location to create a line break and press Shift + Enter on your keyboard. This will create a line break. Now press Tab on your keyboard to indent your second line.

And that’s how you can use the line break method to create a hanging indent in your document.

On mobile

Whether you’re using an iPhone or Android device, when it comes to creating hanging indents, your options are pretty limited. Here’s how you can create a hanging indent on the Google Docs mobile app.

Open the app and navigate to the concerned document where you wish to create a hanging indent. Tap the Edit icon in the bottom right corner.

Now place the cursor at the beginning of the second line.

Tap the Format icon in the top right corner.

Tap and switch to Paragraph.

Tap the Right indent icon.

And that’s how you can create a hanging indent in the Google Docs mobile app.

How To Switch Page Orientation To Landscape In Google Docs

How to switch page orientation to landscape in Google Docs

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If you ever needed to create a text document, then you probably used a text editor, such as Microsoft Word or WPS. However, these usually come with a heavy subscription price that not everyone can afford.

As such, cheaper or even free alternatives need to be used, such as Google Docs.

Google Docs is a web-based office suite that is part of the Google Drive service, and one of the centerpieces of this suite is the eponymous Google Docs.

It features all the tools that you could expect from a standard text editor.

This being said, arranging the page layout from portrait to landscape is also possible. However, not everyone knows how to do this, so we’ve compiled a step-by-step guide to show you how easy it is.

How do I change the Google Docs page to landscape?

Before starting off, you should remember that you need a Google account in order to use any of the Google Drive services, which includes Google Docs.

Once you’ve created an account or logged in with your already existent one, you can start following these steps:

Go to Google Docs

You can also do this to an already existent Google Docs document

Go to File

Select Page setup

Check the box next to Landscape

If you want Landscape to be set as the default state of every new document, select Set as default

Press OK

One thing you should remember is that there is no way to set each individual page to be a certain way, and once you’ve set one page to Landscape mode, all other pages before and after it will be changed as well.

Additionally, remember that changing the layout will also change the way the text and images will fit inside the page. As such, it is good to start off in landscape mode before adding text and images, so you won’t waste time rearranging after the layout change.

Closing thoughts

As you can see, changing the page layout in Google Docs is done pretty similarly as with other editors. Thus, if you are transitioning from any other office suite to Google Docs, at least you know you’ll be somewhat familiarized with the UI.

More so, page layout changes made in Google Docs is compatible with other text editors as well, allowing you to add the finishing touches using any other text editor, without messing with the original formatting.

Google Adds Personalization To Toolbar Upgrade

Google Adds Personalization to Toolbar Upgrade

Google went live tonight with version 4 of its toolbar for IE (Firefox version coming soon I’m told). You can take a look at the laundry list of features and upgrades here.

Worth noting from my point of view are the following:

* Account sign-in (from the toolbar; creates another incentive to sign up for an account/Gmail)

Google also enables users to put Local, Froogle, Image Search, Video, News and Gmail (as mentioned) into the toolbar. Will this impact usage of these services? It could well boost their visibility and, ultimately, their usage.

The previously much criticized “Autolink” feature does some interesting things with Local, displaying all the addresses that appear on a map (e.g., “wine shops, Oakland, CA”‘) as a pull-down menu. That enables the user to quickly select a location if s/he knows it (“I want to one on Main,” etc.).

Google has a new marketing (and to some degree branding) vehicle to build awareness for these various services (Local, Video, Froogle) through their (opt-in) presence on the toolbar. And the Google Pack “Updater” will notify users of changes and updates, etc. How about a Google Music or Google Travel button in the future?

I’m sure I haven’t captured all the tricks the new toolbar can and will be able to do. But the thing that is most intriguing to me is the way in which the toolbar can house alerts/dynamic searches and could potentially become an RSS reader.

Imagine third parties creating buttons or feeds (as more sites are doing) for specials/deals/offers that can become buttons or persistent searches in the toolbar. It creates some very interesting possibilities.

Yahoo!’s toolbar also has “anti-spy,” a feature that the new Google toolbar doesn’t offer (which I use to delete tracking cookies every day). Indeed, Google hasn’t duplicated all the features on the Yahoo! toolbar, but it has eliminated the “customization gap” that existed, and created a broader range of potential personalization opportunities.

In addition, the Google toolbar ties in to Google’s personalized homepage (for those registered and signed in) and to your “search history.” In this way we start to see how the “Fusion” strategy might start to knit together some of these disparate elements (personalized home, sidebar, desktop search, toolbar).

Google right now has a “many doors” approach, in that users can access Google and search through any number of tools and utilities (personalized home, Sidebar, toolbar, desktop search, etc.). Over time it will start to be clear to Google how users are predominantly tapping into its features and services and the company will place emphasis accordingly.

Toolbars have been important but we expect that over time they will become even more strategic. Yahoo! will not likely leave this development unanswered (at the very least I’d anticipate more custom buttons to be introduced).

So expect more competition and increasing levels of functionality on the “toolbar front” in the future.

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How To Number Paragraphs In Word, Google Docs, Word Online

If you want to number your paragraphs in Word, Google Docs, and Word Online, here is how you can do that. Although it is easy to create bullet points or numbered lists in those tools, you can make use of the same thing to add numbers to paragraphs. This article explains how you can do that and customize the number as per your requirements.

The basic thing of this guide is to add a numbered list and customize the list as per your requirements. Once you create a numbered list with the desired paragraphs, you will be able to change the corresponding setting such as position, color, font, size, etc. In simple terms, you need to customize the paragraphs in such a way it must not look like a numbered list.

Note: Here, we have shown the steps in Microsoft Word. However, you can do the same in Google Docs and Word Online. As some options may be placed in a different location, we have included some specific steps for specific apps for your convenience.

How to number paragraphs in Word, Google Docs, Word Online

To number paragraphs in Microsoft Word follow these steps:

Select the paragraphs in your document.

Switch to the View tab.

Tick the Ruler checkbox.

Move it towards the left.

Change font, size, color, etc.

To learn more about these steps, continue reading.

By default, the numbered list should not be enough for you. That is why you need to customize it to make it look different. In other words, it will stay a numbered list, but the appearance will be different than a typical numbered list.

For that, you need to change the position of the numbers. To do so, switch to the View tab and tick the Ruler checkbox.

It will create a gap between the numbers and paragraphs. However, you can also use the Left Indent button to move the paragraphs toward the right side as well. However, it will move the entire page instead of the numbered list.

If you use Google Docs, you don’t need to go to any View tab since Google Docs enables the Ruler by default. Therefore, you can find the First Line Indent and Left Indent options by default in the same position as Word.

However, if you use Word Online, you might need to go to the View tab and select the Ruler option to display the ruler.

Following that, the steps are the same. You can change the position and customize it as you like.

How do I get paragraph numbers in Word?

To get paragraph numbers in Word, you can use the Numbering functionality. Whether it is in Word, Google Docs, or Word Online, the steps are the same. You need to add the numbered list, change the position and customize it as per your requirements. It is possible to change the font family, color, and size.

How do I number a multilevel paragraph in Word?

To create a multilevel numbered list and number a multilevel paragraph in Word, you need to follow the same steps. In the beginning, create the first set of numbered lists. Then, you can choose the sub-paragraphs and add another numbered list. For your information, you can create multiple lists under one numbered list.

That’s all! Hope this guide helped.

Working In Google Docs Keeps Getting Better

Google has been quietly adding a raft of new features to its Google Docs online office suite over the last few months, and there are rumors even more significant features are due very soon.

Fonts

Google Docs now features the Calibri, Consolas, and Cambria fonts found on Windows Vista and Windows 7, along with the Droid font set created for use on Android mobile phones. There’s also a new cursive-style font called Corsiva. None of these fonts need to be installed on the user’s system to appear in Google Docs; they’re downloaded to the user’s web browser as needed using Google’s Font API (something that can be easily utilized on any website). Even more fonts are to come soon.

Drag and Drop

Users of Chrome, Firefo,x and Safari can now drag and drop files onto the file upload area of Google Docs. File upload, introduced early in 2010, lets you use your Docs space as a store for just about any file, with Microsoft Office documents being automatically converted to Google Docs format.

Additionally, you can drag and drop images into the browser window when editing documents for instant insertion at the cursor position, again provided that Chrome, Firefox, or Safari are in use. No Internet Explorer support? It’s almost as if Google’s trying to tell us something.

Google Docs’ charting feature has been massively overhauled and now features prettier graphics, an improved chart editor, and new types of charts that help visualize data across time periods, such as motion charts. Organizational charts are also now on offer.

Maximize Screen Space

A common criticism of Google Docs, especially when it’s being accessed on netbooks, is that it’s wasteful with screen space. Above the document editing area there’s a lot of empty space showing little more than the filename, for example.

Connectors in Drawings

That Google Docs has a drawing application might come as a surprise to you, bearing in mind it was only added last year, but a key new feature introduced last month is the ability to link shapes using connector lines. That’s to say that moving a shape will mean a line attached to it stretches so that it stays attached. This can make creating certain types of diagrams significantly easier.

Any video files you upload to your Google Docs space can now be played back within the browser. The same playback engine used in chúng tôi appears to be used. Up until now, Google Docs was limited to viewing business document formats.

New Features Yet to Come

As if all this wasn’t enough, the unofficial Google Operating System blog claims to have unearthed some interesting forthcoming features via a comb-through of the Google Docs code.

Additionally, it appears an option will be added to open a file not just with the Google Docs apps but also with third party apps, potentially offered as part of the Google App Marketplace. Examples could include various Software-as-a-Service (SaaS) offerings.

Sync services are to come soon, too, which could address one of the outstanding failings of Google Docs: offline storage. Keeping a backup on your computer was once possible using Google Gears but this has been withdrawn in favor of functionality offered in HTML5. However, it hasn’t yet arrived, and most users consider it essential.

All in all, if you haven’t looked at Google Docs recently, it’s definitely worth a look. Steady progress should mean it’ll put up a strong fight when Microsoft’s own cloud office offering, Office 365, arrives later this year.

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