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How to Sum Multiple Rows in Excel (Table of Contents)

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Sum Multiple Rows in Excel

MS Excel assists with everyday office work like analyzing data, re-calculation, V lookup, H lookup, etc. Some of us have our own personal Excel consisting of daily requirements to keep a check on our expenses. At least I have one!

Here, it is very important to understand the usage of the SUM function while there are multiple rows and columns. In this context, we will specifically learn about it in the case of multiple rows. Ample data may be provided, which may take a lot of time. Let us learn about the sum, which may help us save time with the calculations.

What is SUM Function? Examples to Sum Multiple Rows in Excel

Let us now begin exploring different ways to sum multiple rows in Excel with the help of the following examples.

You can download this How to Sum Multiple Rows Excel Template here – How to Sum Multiple Rows Excel Template

Example #1 – SUM Function Used For Number of Cells in a Single Column

The basic way to perform the SUM function is in the following form.

Step 1: When we press “Alt +” or “= “, the screenshot looks as follows.

Step 2: Press Enter Key, and we get the following result.

The above is one way of performing the sum of multiple rows. We have yet another way of doing it. In the below-mentioned example, the sum is performed with the help of an in-built function in MS Excel.

Example #2 – SUM Function Used For Adding Up Selective Cells

In another example that we are taking up, we can sum optional cells. While we have the Summing up option for the rows with the help of examples explained above, we have another way of choosing only a few cells for summing up.

Press Enter Key, and the result is as follows.

Example #3 – Summing Up in Another Cell

Suppose in the same example, we require the total in cell B2. So, the procedure is as follows.

Step 1: Apply SUM Formula in cell B2.

Example #4 – Same Numbers are Placed Horizontally

Step 1: Apply the SUM Formula in cell G2.

Step 2: After pressing Enter Key, the result is as follows.

Example #5 – Numbers are Placed Vertically

For the above explanation, we have taken the following chart full of numbers.

Step 1: In column G, put the function =Sum( and then press the left arrow and bring it upwards towards cell F2.

Example #6 – Sum Function Used for Selective Products from a List

Another use of a sum function is using 2 functions together, Sum and IF. Let us learn about that with the help of the following example.

With the above examples, we now understand the function Sum and how multiple rows can be used to Sum the numbers. The data for the same is as follows:

Step 1: Enter SUMIF Formula in cell C2.

Step 2: Press Enter key, and the following result is displayed.

Things to Remember

The function sum can be used for adding as many numbers as provided. If multiple rows and columns must be summed up, we can navigate through Shift + Ctrl + Arrow keys to our selection area.

For selective numbers to be summed up, we should use Sum(Number 1, Number 2,.……………) as shown in Example 2. However, if we have been to choose from products and sum up the numbers from corresponding rows, then the SUMIF function is recommended, as explained in Example 6.

How To Sum Across Multiple Sheets In Excel

One of the best features of Microsoft Excel is the ability to add values. While this is easy enough on a single sheet, what if you want to sum cells that appear on multiple worksheets?

Table of Contents

Sum the Same Cell Reference

If you have different sheets with identical layouts in your Excel workbook, you can sum the same cell reference across multiple sheets easily.

Start by heading to the sheet where you want the sum for the others and select a cell to enter the formula.

You’ll then use the SUM function and its formula. The syntax is =SUM(‘first:last’!cell) where you enter the first sheet name, the last sheet name, and the cell reference.

Note the single quotes around the sheet names before the exclamation point. In some versions of Excel, you may be able to eliminate the quotes if your worksheet names don’t have spaces or special characters.

Enter the Formula Manually

Using our product sales by quarter example above, we have four sheets in the range, Q1, Q2, Q3, and Q4. We would enter Q1 for the first sheet name and Q4 for the last sheet name. This selects those two sheets along with the sheets between them.

Here’s the SUM formula:

=SUM(‘Q1:Q4’!E6)

Press Enter or Return to apply the formula.

As you can see, we have the sum for the value in cell E6 from sheets Q1, Q2, Q3, and Q4.

Enter the Formula With Your Mouse or Trackpad

Another way to enter the formula is to select the sheets and cell using your mouse or trackpad.

Go to the sheet and cell where you want the formula and enter

=SUM(

but

don’t

press Enter or Return.

Then, select the first sheet, hold your

Shift

key, and select the last sheet. You should see all sheets from the first to the last highlighted in the tab row.

Next, select the cell you want to sum in the sheet you’re viewing, it doesn’t matter which of the sheets it is, and press

Enter

Return

. In our example, we select cell E6.

You should then have your total in your summary sheet. If you look at the Formula Bar, you can see the formula there as well.

Sum Different Cell References

Maybe the cells you want to add from various sheets are not in the same cell on each sheet. For instance, you might want cell B6 from the first sheet, C6 from the second, and D6 from a different worksheet.

Go to the sheet where you want the sum and select a cell to enter the formula.

For this, you’ll enter the formula for the SUM function, or a variation of it, using the sheet names and cell references from each. The syntax for this is: =SUM(‘sheet1’!cell1+’sheet2’!cell2+’sheet3’!cell3…).

Note the use of single quotes around the worksheet names. Again, you may be able to eliminate these quotes in certain versions of Excel.

Enter the Formula Manually

Using the same sheets as our initial example above, we’ll sum sheet Q1 cell B6, sheet Q2 cell C6, and sheet Q3 cell D6.

You would use the following formula:

=SUM(‘Q1’!B6+’Q2’!C6+’Q3’!D6)

Press Enter or Return to apply the formula.

Now you can see, we have the sum for the values in those sheets and cells.

Enter the Formula With Your Mouse or Trackpad

You can also use your mouse or trackpad to select the sheets and cells to populate a variation of the SUM formula rather than typing it manually.

Go to the sheet and the cell where you want the formula and type an

equal sign

(=) but don’t press Enter or Return.

Select the first sheet and the cell. You’ll see the cell highlighted in dots and the sheet name and cell reference added to the formula in the Formula Bar at the top.

Go to the Formula Bar and type a

plus sign

(+) at the end. Don’t press any keys.

Select the second sheet and cell. Again, you’ll see this cell highlighted and the sheet and cell reference added to the formula.

Return to the Formula Bar and type a

plus sign

at the end. Don’t press any keys.

Select the third sheet and cell to highlight the cell and place the sheet and cell reference in the formula, just like the previous ones.

Continue the same process for all sheets and cells you want to sum. When you finish, use

Enter

Return

to apply the formula.

You should then be returned to the formula cell in your summary sheet. You’ll see the result from the formula and can view the final formula in the Formula Bar.

Now that you know how to sum cells across sheets in Excel, why not take a look at how to use other functions like COUNTIFS, SUMIFS, and AVERAGEIFS in Excel.

How To Make A Histogram In Excel

A histogram is a type of chart you can generate from data in Excel. It makes it easy to summarize the frequency of particular values in your dataset. Excel makes it simple to create a histogram, assuming that a histogram is actually what you need!

What Is a Histogram?

A histogram is a type of chart that uses vertical bars to summarize ranges of data. While it may look like a bar chart, there are significant differences. Bar charts show the differences among variables, whereas histograms are generally used to show the differences among variables in terms of another variable.

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To illustrate, a histogram may be used to show us how common ranges of IQ scores are. Each bar represents a “bin” or range of scores. So something like 0-10,11-20, etc.

The vertical Y-axis shows us how many measurements of that variable fall within each bin range. So if you have 100 people write an IQ test, every person whose score falls within a particular bin is counted towards the frequency score of that bin.

With a bar chart, you might want to compare something like average IQ scores between countries. In this case, each bar might represent a country and the vertical Y-axis would represent the average IQ of that country.

When Should You Use a Histogram?

HIstograms are a visualization of frequency distribution. It can help you see, at a glance, what sort of distribution your data has. For example, the “Normal Distribution” has the distinctive bell-curve look. A bimodal distribution will have two bumps. You can also see if score frequencies are skewed one way or another.

Of course, if you really want to determine whether your frequency distribution is normal or not, you’d run a normality test in Excel on your data. Those tests still use histograms as a basis though and creating and observing a histogram is a crucial first step in showing you roughly what sort of distribution you may be dealing with.

What You Need To Make a Histogram

In order to make a histogram, you need a few things:

A set of measurements for a single variable.

Defined “bins” of value ranges.

The first requirement is fairly straightforward. For example, if you have the weights of a group of people, you’d have each measured weight recorded in your dataset. Be careful not to mix the data from groups you don’t want to measure together into one histogram. For example, if you only wanted to look at the weight distribution of a certain age group or gender, you should only include data for that group.

If you wanted to compare the frequency distributions between two groups on a single variable, you’d need multiple histograms. One for each population group.

All About Bins

The next requirement is the trickiest. You need to decide on the “bins” that your frequency counts will be sorted into. The problem is that these may be arbitrary. If you’re going to look at the frequency of scores between 0 and 100, you could have 100 bins, one for each possible score. However, that means 100 bars in your histogram.

That’s a finely-grained distribution, but it’s probably not all that useful. In the case of test scores, you’re in luck since there are already “bins” in the form of grade symbols. So you could arrange your bins to coincide with those. However, for other types of data you have to invent the bin ranges.

Spend some time considering how you’d like to divide scores into bins and whether the histogram will paint the picture you’re looking for if you decide on a particular “bin width”.

You can also choose to leave it to an automatic function in Excel, where it will try to decide on a bin width that’s best suited to your data. In Excel, you can also specify the number of bins, which includes optional so-called overflow- and underflow- bins. These capture all scores over and under a specified value.

Creating a Histogram in Excel: Step-by-Step Create the Histogram

Assuming you’ve entered all the values for your dataset, select all the values that should be included in the histogram.

Next, switch to the Insert tab.

Now, under the chart section, select on the picture that looks like a histogram/bar chart.

From the popup menu, select histogram.

Customize the Horizontal Axis

Now your histogram is in the sheet, but it probably doesn’t look the way you want it to. So next, we’re going to customize the horizontal axis:

The format axis pane will now be open. There are a number of important options here that you can use to tune your histogram so that it looks exactly like you need it to.

Under Axis Options, you can customize the bins we discussed earlier. The two most important settings here are bin width and the number of bins. These options are mutually exclusive. If you specify a bin width in numbers, the number of bins will change automatically and vice versa. You can choose to activate overflow and underflow bins here as well.

From Hysteriagram to Histogram

Hopefully you can now make a histogram easily, but if you need to review basic Excel concepts, try reading Microsoft Excel Basics Tutorial – Learning How to Use Excel

How To Create Relational Databases In Excel 2013

Not anymore: Excel 2013’s table tools include features that make it easy to link charts and cells, perform searches, and create dynamically updated reports, just like—yes—a relational database. Excel can handle a lot of day-to-day office data this way, and we’ll show you how to set it up.

How Excel makes a relational database

To show you how Excel makes it easier, we will create two tables: the master table and the detail table. The master table is the primary table, which generally contains unique records (such as name, address, city, state, etc.). This table rarely changes except to, say, add or delete individuals.

For every record in the master table, there can be many records in the detail tables (also called slave or child tables) that link back to the master table. This is called a one-to-many relationship. The data in the detail tables—such as daily sales, product prices, quantities—usually changes constantly.

To avoid repeating all the master information in every detail table, you create relationships using one unique field, such as the Sales ID, then let Excel do the rest. For example, you have 10 sales people who all have unique, demographic information (master table). Each sales person has 200 products that he/she sells (detail or child table). At the end of each year, you need a report that provides the total yearly sales by person, but you also need a report that provides the total sales by city.

For this tutorial, we’ll create a master table with the salespersons’ information and a second table that provides their total sales, by quarter, for the year. The Sales ID is the relational field that connects the tables. Then, we’ll create a report (or pivot table) that shows which cities had the highest sales.

Open Excel and select a new, blank worksheet.

Create the master table

2. In cell A1 type: Master. In cells A3 through F3 type these column headers: Sales ID, Sales Person, Address, City, State, Zip Code.

3. In cells A4 through A13 type the sales ID numbers—in this case, 101 through 110. The Sales ID is the unique data value that’s used to create a relationship between your two tables.

4. Enter names, addresses, cities, states, and zip codes in the remaining cells. You can copy the information from this sample worksheet or create your own data. Since we are looking for the highest sales by city, be sure to create multiple cities in your table. For example, we have three salespeople in Los Angeles, two in Hollywood, two in San Francisco, and three in San Diego.

Create the master table.

6. With the table still highlighted, select the Design tab under the text that says Table Tools (this option is available only when the table is highlighted). In the Properties group (far left), in the box under Table Name, type Master.

Highlight and name the table.

Create the detail table

2. In cell A1, type Total Sales for 2013. In cells A3 through E3, type Sales ID, Quarter1, Quarter2, Quarter3, and Quarter4.

3. In cells A4 through A13 type the sales ID numbers: 101 through 110.

4. In B4 through E13, enter 40 random numbers that represent sales dollars or copy the data from this example table.

Create the detail (Sales) table.

6. With the table still highlighted, select the Design tab under the text that says Table Tools (this option is only available when the table is highlighted). In the Properties group, in the box under Table Name, type Sales.

Highlight and name the detail (Sales) table.

Set relationships in the pivot table report section

The first rule of pivot tables: You must define the table relationships within the Pivot Table report section. Do not attempt to create the relational connections first, because Excel will not recognize them from the Pivot Table reporting section. Also, be sure to select the detail table (Sales) for the “analyze data” table, otherwise it won’t work.

Insert and create the Pivot Table.

The Pivot Table menus appear with a Help box on the left that says “To build a report, choose fields from the Pivot Table field list.”

Select fields from sales and master tables, then create relationship.

Excel makes the connection, then displays the report on the screen: Total Sales by City. Enter a report title in A1, and it’s complete.

Total sales by city report.

Sort, create filters, and select data by other fields

Label Filters and Value Filters are additional filtering options to help you refine your search. For example, in the Label Filters, if you choose all cities that Begin With “S,” you get San Diego and San Francisco. If you choose all cities Less Than “S,” you get Hollywood and Los Angeles. Numeric fields are filtered the same way most all other databases do it—Less Than, Greater Than, Equals, Between, etc.

Sort and filter by City for custom results.

3. You can also select a different field and quickly create a new report. For example, if you’d like to see the quarterly sales plus totals by sales person, uncheck City and check Sales Person. The report drops in.

The Pivot Tables/database options are endless. There are numerous ways to analyze the data, create and manage sets, group fields, insert slicers and timelines, drill up and down, and import and export data, as well as design reports with custom layouts and styles, create hundreds of colorful charts, then print it all out for distribution.

Total sales by sales person, then filter by selected sales persons.

Charts and styles

To spice up your table before you print it, try adding a chart and/or some colors and style to the table.

Add flair with charts and styles.

With this new relational database/table feature, this process is so easy that once it’s set up in Excel, you can extract specific data and create dozens of reports in minutes.

How To Use Vba On Error Statement In Excel?

VBA On Error Statements

VBA On Error is an easy method for handling unexpected exceptions in Excel chúng tôi is known that we cannot write code without any error. Sometimes writing big code may give us an error even at the time of compiling. To avoid this kind of situation, we add an Error Message which, instead of giving us the right answer or error code it will show us the message with the error code. That would look like we got the output of our calculation, but it is the error code that will get imprinted.

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How to Use Excel VBA On Error Statements in Excel?

There are 3 ways of Error in VBA. Let’s understand different ways with some examples.

Example #1

The first error type is a Code compilation error which comes when a code is undeclared or impossible variables. To understand more, we will use a simple mathematical expression of the divide. For this, go to the Insert menu of VBA and select Module as shown below.

Now open Subcategory and add any name as we are using On Error, so we have named it as same.

Sub

OnError()

End Sub

Now define any 2 or 3 Integers. Here we have taking X and Y as Integers.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

End Sub

Now, as discussed above, we will calculate division mathematical expression. For X, we will put a character in Numerator and divide it 0. And Y will be 20/2, which is complete numbers.

Sub

OnError()

Dim

As Integer

, Y

As Integer

X = Test / 0 Y = 20 / 2

End Sub

Now to overrule this error, we will add one line On Error Resume Next before we write the mathematical code. It will jump the error code, but we will not able to see the outcome of the second mathematical code. This only hides the error message of various codes lines, as shown below. Now try to run the code as well.

Sub

OnError()

Dim

As Integer

, Y

As Integer

On Error Resume Next

X = Test / 0 Y = 20 / 2 MsgBox X MsgBox Y

End Sub

Example #2

In this example, we will consider that mathematical division which gives infinite result, but in coding, it will #DIV/0 result. To demonstrate this, we will consider one more integer Z along with X and Y in a subcategory, as shown below.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

End Sub

Now frame all the integers X, Y, and Z with a mathematical expression of divide and to print it use MsgBox function in VBA of each integer’s result.

Below for Integer X, we have divided 10 by 0, 20 by 2 and 30 by 4.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

X = 10 / 0 Y = 20 / 2 Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

Now run the code using the F5 key or manually, as shown below.

As we can see in the above screenshot, Run-time error 11, which means the error is related to the number. Now to overcome this, add one line On Error Resume Next before mathematical expression as shown below.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

On Error Resume Next

X = 10 / 0 Y = 20 / 2 Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

Example #3

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

End Sub

Now also consider the same mathematical division which we have seen in the above example.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

X = 10 / 0 Y = 20 / 2 Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

If we run the code, we will get the same error message of Run-time error 11.

Now to overrule this error, use text On Error GoTo with the word “ “Result to skip the error message and get the output which works fine, as shown below.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

On Error GoTo

ZResult: X = 10 / 0 Y = 20 / 2 ZResult: Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

Now run the code again. We will get the same result as the previous example.

On Error GoTo ZResult helps us to directly jump of mentioned result point integer as we did for integer Z.

Example #4

In the third type of error, when we run the code and VBA is not able to understand the line of code. This can be done with the help of code On Error Resume Next along with MsgBox Err.Number. Consider the same data as used in the above examples. We will again see the same 3 integers X, Y, and Z, as shown below.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

End Sub

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

X = 10 / 0 Y = 20 / 2 Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

Now, if we run the complete code, then we will get an error message of mathematical error Run time error 11.

Now to overrule this error, we will use On Error Resume Next.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

On Error Resume Next

X = 10 / 0 Y = 20 / 2 Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z

End Sub

And run the code. This will give a use result on a valid mathematical line, as shown below.

Now further add ZResult code line before Z integer division mathematical expression and add MsgBox Err.Number code line at the end of code as shown below.

Sub

OnError()

Dim

As Integer

, Y

As Integer

, Z

As Integer

On Error Resume Next

X = 10 / 0 Y = 20 / 2 ZResult: Z = 30 / 4 MsgBox X MsgBox Y MsgBox Z MsgBox Err.Number

End Sub

Now run the code by using the F5 key or by pressing the play button, as shown below.

As we can see in the above screenshots. The first message box has 0, which is overruling of incorrect mathematical expression. 2nd and 3rd have a division result of Y and Z integers. And last message box has run time error code 11, which is probably the error code of X integer’s division expressions.

Pros of VBA On Error

We can calculate any mathematical formula even if it is incorrect.

For bigger coding structures where there are chances of having an error, using these methods may give correct result even among the line of codes.

This gives a better result as compared to the result obtained from normal excel calculations.

Things to Remember

Always save the file in a Macro-Enabled Excel file so that we can use created VBA code many and multiple times.

Always compile the written code before implementing with any excel requirement.

You can download this VBA On Error Excel Template here – VBA On Error Excel Template.

How To Show Negative Numbers As Red In Excel

When you use Microsoft Excel for things like a household budget, business financials, or product inventory, you may end up with negative numbers at times. To make those less-than-zero numbers pop, here’s how to make them a red color.

We’ll explain three methods for showing negative numbers as red in Excel. Use whichever you’re most comfortable with or works best for your sheet.

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Format the Cells for Negative Red Numbers

Select the cells you want to format.

For the entire sheet use the

Select All

button (triangle) on the top left of the sheet between column A and row 1. You should see your whole sheet shaded.

For particular cells, drag your cursor through them or hold

Ctrl

as you select each one.

On the

Number

tab, choose the format type in the